Understanding Form I-9 |A Complete Guide | BY CA AMIT KUMAR
In our YouTube video, we broke down everything you need to know about Form I-9 — in simple terms.
✅ What Is Form I-9?
Form I-9, officially titled “Employment Eligibility Verification”, is required for every employee hired after November 6, 1986. Employers must ensure that the form is filled correctly to verify the employee’s identity and legal right to work in the U.S.
🧾 What’s Included in the Form?
Form I-9 has three main sections:
🔹 Section 1: Employee Information and Attestation
To be filled by the employee on or before their first day of employment.
Includes name, address, Social Security Number (if applicable), and legal status.
🔹 Section 2: Employer Review and Verification
Completed by the employer within 3 business days of the employee’s start date.
The employer must verify and record the documents provided by the employee (such as a passport or a combination of driver’s license and SSN card).
🔹 Section 3: Reverification and Rehires
Used for updating or re-verifying an employee’s work authorization or in case of rehire within 3 years.
📁 How Long Should Employers Retain Form I-9?
Employers must keep Form I-9 for 3 years after the hire date or 1 year after termination, whichever is later. The form must be made available to DHS or other authorities upon request.
🧠 Why Is It Important?
Improper or incomplete Form I-9 records can lead to heavy penalties, fines, and even legal actions. Employers need to stay updated with changing regulations and ensure every form is filled accurately.
For businesses using E-Verify, Form I-9 is the first step in the process.
💬 Need Help?
If you’re an employer confused about I-9 compliance or an individual unsure how to fill out the form correctly — feel free to get in touch. We assist with compliance, document verification, and best practices.